How it works

At TWS, we are focused on providing elevated bar services and experiences. Part of that includes ensuring you don’t have to stress about bar logistics for your event. Below are some things you can expect when you book The Wandering Spirit for your event:

pre-event

Details + PLANNING

Here, we will clarify the experience you want your guests to have and adequately plan for your big day, including the types of cocktails you want us to craft, how long we will serve, and more. 30 days out, we will reach out to finetune any details needed, ensure we are on the same page, and plan for any additional services you may want to add at that time. We also can work directly with your event planner.

pre-event

ALCOHOL PREPARATION

While we cannot legally provide alcohol for your event, we will give you a detailed alcohol purchase guide with exact amounts, bottle sizes, types, and suggestions for you to purchase. Don’t want to deal with alcohol at all? Our Alcohol Concierge can handle all purchases and returns while dealing directly with us. All you have to do is provide your payment information and show up for your event!

during event

SEt-Up + Celebrate

Now that we've smoothed out all details, we will show up 2-3 hours before your event has begun to set up. At that time, we ask that you leave all alcohol in a designated area we have access to, and we will bring all mixers, garnishes, cups, ice, and anything else needed for bar service. When bar service begins, our number one focus is your guests' experience.

post-event

ALCOHOL PREPARATION

After the end of our service, we will break down and make sure all leftover alcohol is packed up and left in the designated spot ready for you to bring home. Your guests will be so impressed by their experience, so prepare to hear about it for years to come. Now, you can enjoy the memories and cheers to a successful event!

Frequently Asked Questions

While we cannot legally provide alcohol for your event due to Florida laws and regulations, we will give you a detailed alcohol purchase guide with exact amounts, bottle sizes, types, and suggestions for you to purchase. We also offer an Alcohol Concierge service in which all purchases and returns are arranged on your behalf. All you have to do is provide your payment information and show up for your event!
Our Alcohol Concierge is a third-party service we work with that will handle all alcohol purchases for your event based on our recommended guide. Payment is facilitated directly through them, and they will even return all unused alcohol eligible for a return and refund. This service is perfect for those who want to be more hands-off. All you have to do is just show up to your event!
If you are/are partnering with a Nonprofit Organization, we can offer a cash bar for your event through a special temporary liquor license reserved only for bona fide 501c3 Organizations; however, in the State of Florida, we cannot legally charge for any alcoholic drinks.
While we are based in Panama City, FL, we often travel to surrounding areas such as 30A, Appalachicola, and beyond. All travel beyond 60 miles round trip will incur a small cost to cover the cost of travel. Have a long-distance venue in mind? Reach out to us and we’d be happy to discuss.
Absolutely. We craft all of our drinks with mocktail variations in mind, so we can easily accommodate those who want something alcohol-free. We also offer a Non-Alcoholic beverage service add-on that includes soft drinks and bottled water for consumption for the duration of your event.
Our Paloma horse trailer bar requires flat ground for set-up and service and clear access to load in/out and park with a full-sized vehicle. We will need to be within 75 feet of a 120-volt standard outlet for power. If your venue does not have access to an outlet, we can add our Invertor (quiet) Generator for an additional cost.
Yes, we have both general and liquor liability insurance. If your venue has any questions, we’d be happy to discuss specifics with them.
To ensure we properly plan for your event, we require a 50% deposit to secure your date. The remaining balance is due 30 days before your event. We accept cash, personal check, credit cards, and ACH bank payments through our booking platform.
Should you need to refund or cancel your event, your full deposit, minus $200 admin cost, will be refunded with 90+ days' cancellation notice from your original event date. 50% of your deposit, minus $200 admin cost, will be refunded with 61-89 days' cancellation notice and, due to high booking demand, any payment made with 60 days or less notice from the original event date cannot be refunded.
We love to serve at all types of events. Our most popular events are private events that include weddings, birthdays, corporate events, holiday parties, beach bonfires, poolside parties, and more. For public events, it is the responsibility of the client to secure necessary permitting and any cash bar must run through a bona fide Nonprofit/501c3 Organization per the state of Florida liquor laws.
Our Paloma horse trailer bar is 10’10” in length, 7’ in width, and 7’8” tall.

Our Manhattan Bar is 6’ long and 2’ deep.
Our Collins Bar is 4.5’ long and 2’ deep.
We understand things come up with events, which is why we do not charge a rescheduling fee to move your event date; however, due to high booking demand, we may not be able to accommodate your new date, and the refund policy will still be in place based on the original booking date.